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DOCUMENT STORAGE SERVICES & RECORDS MANAGEMENT

 State of the art records management centres servicing corporate, public sector and SME customers

 

 

DOCUMENT STORAGE SERVICES & RECORDS MANAGEMENT

 State of the art records management centres, ideal for small or corporate customers

 

Kefron is Ireland’s largest Irish-owned Document Storage Services and Records Management company. Our record centres are ideal for customers who want a fully managed off-site physical document storage and archiving solution.

We ease the burden of GDPR compliance, facilitate easy access to your information and ensure the highest level of security is maintained at all times.

Talk to us today for help finding the right solution for your business.
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MEDIA STORAGE
CATALOGUING
ON-SITE SOLUTIONS
DEED
STORAGE
DOCUMENT CONSULTING

DOCUMENT STORAGE SERVICES

The security of your documents is paramount to our service, which is why we have stringent security systems in place.


BOX SUPPLY

We can provide all your storage equipment needs including custom designed file storage boxes providing a seven year durability guarantee.

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RETRIEVAL & DELIVERIES

We will facilitate customer requests for items for collection for storage and for delivery from storage to one or multiple locations.

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ONLINE MANAGEMENT

We manage documents and information stored in our Records Centre with our online service RsWeb.net. This gives you direct access from your own desktop.

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AUDIT & PROJECTS

Our goal is to always remain flexible and continually review and assess our service offerings to ensure we meet the changing needs of the customer.

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VAULT STORAGE

Our Vault Storage solution provide an additional layer of security and sophisticated environmental conditions to ensure the longevity of important documentation.

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VIEWING ROOMS

We have a number of dedicated viewing rooms available for customers wishing to perform an audit of material stored off-site or access large volumes of records without requesting a bulk delivery.

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DESTRUCTION

We ensure all document destruction is completed on-site at our customer's premises or direct from our Records Centre via our on-board shredding trucks, which are fitted with industrial shredders.

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HOW IT WORKS

Our Document Storage services help you manage and store hard copy records and electronic data which improve efficiencies and provide significant savings. We have three records centres which have been designed to the highest international standards and incorporate the most modern security and fire prevention systems worldwide. We hold four ISO accreditations which prove our commitment to the highest quality service delivery and security protocols: ISO 9001, ISO 15489, ISO 27001 and ISO 14001.

Records Management and Document Storage services Made Easy

BENEFITS

TRANSPARENCY 

Our records management system provides complete transparency of your information and ensures compliance with your records management policies and industry regulations.

SAVE TIME  

It’s estimated that in a typical organisation, at least 20% of staff time is spent looking for information, ensure your staff are free to concentrate on doing the jobs that drive your business.

EMPLOYEE PRODUCTIVITY

When there are large amounts of unmanaged records and files, it is difficult for employees to locate the information they need to do their jobs.

GDPR COMPLIANCE

Our GDPR compliant services help with the secure management of PII and enable our customers to prove compliance through full auditability, avoiding penalties in the process.

IMPROVE EFFICIENCY

Drive business efficiency through improved processes for records and information management, we can give you access to key information when you need it.

REDUCE COSTS

Save money by storing records off-site that are no longer required for day to day access, including duplicates and records beyond their retention period while enabling access to digitally through our web portal.

TIMELY DESTRUCTION

Through records retention schedules, ensure the timely destruction of records when they have no further value to your organisation.

SAVE SPACE

Office space is a valuable commodity, by removing bulky filing cabinets and boxes you free up room. Enabling you to create effective office environments allowing your business to grow without having to invest in new premises.

CUSTOMER FOCUSED PROCESS

Our 30 years of industry knowledge has enabled us to develop a document storage process that is simple, secure and customer focused:

  1. As a valued customer, you will have your own local dedicated account manager to oversee all of your document and data management requirements
  2. We arrive at your premises and remove any hard copy records or electronic information that require storage
  3. Then our state of the art barcoding ‘track and trace’ system takes over; this ensures a thorough audit trail is produced and the integrity of your documents is guaranteed
  4. Your information is securely transported to our purpose built Records Centre for long or short term storage
  5. Documents and data are catalogued against pre-agreed classifications, which provides a full inventory of your information. You can even recall by specific file
  6. Retention periods are captured against each item
  7. You have access to a full 24 hour retrieval and delivery service. We can also scan and email your documents if required

COST

As a valued customer, you pay per month for the storage space occupied. This is an affordable solution that yields real cost savings for your business, with the efficient management of your records working to lower the cost of you doing business.

"Our project has not primarily been about saving money. Rather, we see this as a business enabler - it has enabled the business to move forward and grow"

Tesco Ireland

PHYSICAL OR DIGITAL

We want to help you find the best solution to meet your document storage and management needs, whether that is physical or digital scanning. To find the right solution for your business, get in touch with our team today.

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