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DOCUMENT SCANNING SERVICES & CAPTURE SOLUTIONS

Digitally capture your documents and data to complement your business processes

DOCUMENT SCANNING SERVICES & CAPTURE SOLUTIONS

Digitally capture your documents and data to complement your business processes

Information and data is held on documentation throughout your organisation. Under GDPR, Personally Identifiable Information (PII) relating to customers, suppliers, staff and third parties need particular attention.

We have the ability to intelligently capture documents, to find and capture data – including the all-important PII that is subject to GDPR, and to make it readily accessible and available for processing.

Information that is digitally extracted can also be used to assist your business processes, for example automation of customer on-boarding forms, invoicing, PODs, claim forms and supplier documentation.

For the purposes of Robotic Process Automation, once a document is scanned, data can be found, extracted and used. Furthermore, all text can be converted to a searchable format for easy and intelligent referencing.

Check out our capture solutions below or talk to us today for help finding the right solution for your business.

CUSTOMER FOCUSED PROCESS

Our wealth of industry knowledge providing commercial scanning services has helped us to develop a customer focused process:
  1. Kefron will conduct a discovery session with key stakeholders to understand your business processes
  2. We will prepare a digital scanning/capture solution to meet with these procedures
  3. Our process is agreed and an SLA is signed
  4. Documents and data are routed to Kefron and digitised according to the agreed solution
  5. Kefron can intelligently capture information, extract it using Optical Character Recognition (OCR) technology and feed the data into the next stage of your business process
  6. We index data against specific classifications and output the data to a pre-agreed format
  7. Data is securely transferred to your organisation in digital format

BENEFITS

IMPROVE EFFICIENCY

Automate your business processes to drive efficiency and increase productivity in your organisation

INCREASE ACCESSIBILITY  

Allow for your information to be instantly emailed or viewed concurrently by a number of authorised users to support data privacy and GDPR compliance

REDUCE COSTS

Eliminate storage and access fees, reduce IT and paper costs, make your information easier and less costly to retrieve and use and save on the cost of expensive office space

SHARE INFORMATION

Good organisation and management of records allows for easy access to information and improves your capacity to collaborate and share information

GDPR COMPLIANCE

Capture Personally Identifiable Information (PII) on documents of any kind and make it easier to facilitate Data subject rights under GDPR.

ENVIRONMENT

Less paper is better for the environment

DISASTER RECOVERY

Reduce the chances of losing your company’s most vital asset, its information

MOBILITY

Digitally captured data can be integrated with your secure mobile systems allowing associates to access information remotely

SECURE DATA AND DOCUMENT SCANNING SERVICES

Our systems and processes comply with ISO 27001 for information security management. This accreditation demonstrates our compliance with industry regulations including data protection, privacy and IT governance

COST

Based on the initial discovery session with your organisation, we will prepare costings according to your requirements. This can be provided by page volumes, per man hour or alternatively on a system installation. The costings are project driven per customer.

To discuss your document and data scanning needs, get in touch with our team today. We will help you find the right solution for your business.

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