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 DOCUMENT MANAGEMENT SOLUTION

Kefron DM - Innovative, Easy and Intuitive Document Management Solution

Do you need an easier alternative to expensive and complicated document management systems, Dropbox or Sharepoint?

Kefron DM is our hosted, ready to go, purpose built Document Management solution which securely captures and hosts digital objects and documents.

With the ability to extract key data, Kefron DM enables faster access to your documentation for applications in HR, Finance, E-mail, Tax Files and more. Our solution also makes all documents text-searchable enabling easy online storage, search and retrieval based on structured and unstructured index criteria. Our extraction function can extract key data for onward processing and record keeping.

By uploading your documents into Kefron DM, a secure digital storage repository is created for your key files all whilst ensuring you remain GDPR compliant.

Contact us today for a free business process consultancy, where we will assess your current Document Processing workflows and advise on solutions to improve it.

KEFRON DM AUTOMATION PROCESS

Our Kefron DM solution eliminates the manual effort of processing, storing and retrieving paper documents. Any document scanned or emailed into the system is captured by our sophisticated OCR (Optical Character Recognition) technology and placed into its own data bank for digital storage. Anytime you need to retrieve a particular document, just simply search what you're looking for and the system will instantly return that document, as well as all related documents. Digitising and automating your document filing system has never been easier.

Furthermore, we are able to implement workflows and digital processes in order to suit your current procedures.

Our customers can rest assured that their data is completely secure as it is hosted in our own Data Centre in Park West, Dublin, where we consistently assess the information security risks and controls as per ISO 27001 standards.

To get a free, no obligations, consultancy session with one of our experts, get in touch with us today. We will listen and understand your current practices and use this information gathered to suggest the best solution for you. You will also receive a free demonstration of Kefron DM so you can see for yourself the benefits of automating your document driven processes.

KEFRON DM SPECIFICATIONS

DOCUMENT CAPTURE  

Paper documents are scanned and digitised while original or 1st generation electronic documents (XML, PDF and EDI) are immediately ready for processing via omni channel acquisition. 2nd generation documents (images) are captured by our sophisticated OCR technology by converting images into digital text. Our solution then reads and extracts any required fields as needed.

RESOLUTION WORKFLOW 

Any discrepancies or missing information that may arise are flagged and routed to a workflow for user verification, if required.

VALIDATION 

Validation can be enabled if required against the customer’s available databases.

CLOUD BASED PORTAL 

Kefron DM is cost effective as it doesn’t require any capital expenditure, internal servers or infrastructures set up by the client. Documents are access controlled, meaning users are only given the required privileges as needed and documents are available 24/7.

SELF-SERVICE 

The Kefron DM portal allows users to add documents from desktop making it self-service.



THIRD PARTY ACCESS

Clients might decide to give third party access to Kefron DM. This access is locked down to specific views only on the portal as required.

We make your life easier and your business more cost efficient, enabling you to focus on what you do best. We go further to create efficiencies.

BENEFITS

REDUCED MANUAL INPUT 

The automatic upload of information from your documents will free up your team’s time and allow them to focus on other challenges.

TIME AND COST SAVINGS  

The impact of data capture and workflow brought about through Kefron DM can improve your processing times significantly, reduce query management time and decrease costs.

INCREASED ACCURACY

Data capture automation eliminates manual keying of information from the process and in doing so significantly decreases errors associated with human touch points.

IMPROVED VISIBILITY AND CONTROL

Kefron DM provides complete and instant visibility to anyone authorised to view it. This increased visibility drives accountability and provides greater control on the Document Management process.

NO MORE MISSING FILES

Kefron DM hosts your digital images and documents, allowing for instant and faster search and retrieval of your documents.

FRIENDLY INTERFACE

With an intuitive and user friendly interface, Kefron DM is not overly complex and it is easy to use making for a straightforward user adoption.

SECURITY

Kefron DM is a cloud-based platform developed and managed in-house by Kefron. All data is stored on our data centre and regular security updates are carried out to protect against any emerging and evolving threats that might arise.

ACCESSIBILITY

Functionality across a range of devices such as smartphones, laptops or tablets, means you can view and process your documents wherever you are. Access is controlled and auditable as per the customer’s requirement.

HIGH STANDARDS

With our ISO 27001 Information Security accreditation, we guarantee a high and secure level of service to our customers.

ISO 27001 INFORMATION SECURITY

Kefron DM is available as a cloud-based platform for the management of data and document processing and can be easily integrated with any ERP or line-of-business software.

With its clear, intuitive and easy-to-use interface, users require very little training, meaning the transition from your old process to new is quick and seamless.

With ISO 27001 Information Security accreditation, Kefron DM offers secure 24/7 processing and complete scalability.

Click below to learn more about Kefron's ISO accreditations.

KEFRON DM AND GDPR

The challenge with Document Management and GDPR is that documents may well contain Personally Identifiable Information (PII) such as names, addresses, contact details and bank details of individuals in which case they are subject to GDPR.

The challenge with managing paper and even digital documents is that they can be passed around the organisation, may be stored in a variety of locations long after they are needed for business purposes and may be even be copied multiple times. How then can all of these documents be managed in a compliant manner?

The solution is to introduce technology such as Kefron DM to automate your process. Documents received digitally or on paper are scanned, the key data extracted for onward processing. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.

4 Reasons To Love Your Digital Office

SECURE CLOUD-BASED TECHNOLOGY

Kefron DM is a SaaS (Software as a Service) application developed and managed in-house by Kefron. Operating as a Cloud-based platform is beneficial to our customers because it ensures:



EASE OF DEPLOYMENT

Applications are easier to get up and running because there is no hardware to buy or infrastructure to set up and configure.



SCALABILITY

Applications can expand as the number of users grow, enabling you to start off small and enlarge as your business grows.



COST-EFFECTIVENESS

The service does not require upfront capital expenditure, so it is easier to accommodate existing budgets, or budget constraints.



ACCESSIBILITY

Kefron DM only requires a browser interface, which makes the technology available at multiple locations.



TECHNOLOGY OF THE FUTURE

According to a Gartner report, “organisations expect to maintain or increase their investments in SaaS over the coming years”.



PERSONALISATION

Kefron DM dashboard and branding can be designed to suit your company needs and preferences.

COST

Unlike other companies, we operate a ‘software as a service’ model. This enables our customers to pay a price per document processed on our cloud-based solution and hence avoid expensive upfront software purchasing costs. The rate per document is dependent on the expected volume of documents per year.

To see a live demonstration of our Kefron DM solution, book a demo with us by clicking the link below.

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