Home > Our Solutions > Kefron DM Solution

 DOCUMENT MANAGEMENT SOLUTION

Kefron DM - Innovative Document Processing Technology

How useful would it be for your business to have every document you require at the touch of your fingertips?

Kefron DM is our Document Capture Automation solution which digitises documents and extracts data for easier processing and record keeping.

By uploading your documents into the Kefron DM software, you ultimately create a digital storage repository for your key files. Our solution makes all documents text-searchable and provides easy online storage, search and retrieval, all whilst ensuring you remain GDPR compliant.

Kefron DM has the ability to digitise a wide range of documents, including but not limited to, contracts, HR documents, job cards, customer order forms, goods received notes, bank statements and promotional vouchers.

Contact us today for a free business process consultancy, where we will assess your current Document Processing workflows and advise on solutions to improve it.

KEFRON DM AUTOMATION PROCESS

Our Kefron DM solution eliminates the manual effort of processing, storing and retrieving paper documents. Any document you scan or email into the system is captured by our sophisticated OCR (Optical Character Recognition) technology and placed into its own data bank for digital storage. Anytime you need to retrieve a particular document, just simply search what you're looking for and the system will instantly return that document, as well as all related documents. Digitising and automating your document filing system has never been easier.

Furthermore, we are able to implement workflows and digital processes in order to suit your current procedures.

To get a free, no obligations, consultancy session with one of our experts, get in touch with us today. We will listen and understand your current practices and use this information gathered to suggest the best solution for you. You will also receive a free demonstration of Kefron DM so you can see for yourself the benefits of automating your document driven processes.

FEATURES



DATA CAPTURE & EXTRACTION

All documents, both paper and digital, can be uploaded and captured directly to the system, allowing complete visibility. Once a document is in the system, we provide instant access to authorised users on demand.



WORKFLOW

Tailored workflows can be added to the basic functionality to allow you to customise Kefron DM in a way that works for your unique business requirements.



EXTERNAL USERS PORTAL

If required, Kefron DM gives external users, such as suppliers, delivery providers or field engineers, visibility of their processed documents, therefore reducing the number of potential queries coming into your department.



UNLIMITED USERS

Kefron DM allows an unlimited number of users to operate the system at no additional charge. So whether you have 1 user or 100, the cost is always the same.



REPORTING

Kefron DM generates real-time reports for each stage of the process, giving users fast, clear and accurate information to answer queries on documents and data in the process.

We make your life easier and your business more cost efficient, enabling you to focus on what you do best. We go further to create efficiencies.

BENEFITS

REDUCES MANUAL INPUT 

The automatic filing of your documents eliminates the need for manual input, freeing up your team’s time and allowing them to focus on other challenges.

TIME AND COST SAVINGS  

Kefron DM can improve your processing times, reduce query management time and decrease costs significantly.

INCREASED ACCURACY

Digital storage repositories eliminate the issue of misfiling information and in doing so, significantly decrease the errors associated with human touch points.

IMPROVED VISIBILITY AND CONTROL

Kefron DM provides complete and instant visibility to anyone authorised to view it. This increased visibility drives accountability and provides greater control on the Document Management process.

NO MORE MISSING FILES

Documents are instantly searchable and retrievable through Kefron DM, significantly reducing the chance of files becoming lost or misfiled.

ACCESSIBILITY

Functionality across a range of devices such as smartphones, laptops or tablets, means you can access your documents wherever you are.

ISO 27001 INFORMATION SECURITY

Kefron DM is available as a cloud-based platform for the management of data and document processing and can be easily integrated with any ERP or line-of-business software.

With its clear, intuitive and easy-to-use interface, users require very little training, meaning the transition from your old process to new is quick and seamless.

With ISO 27001 Information Security accreditation, Kefron DM offers secure 24/7 processing and complete scalability.

Click below to learn more about Kefron's ISO accreditations.

KEFRON DM AND GDPR

The challenge with Document Management and GDPR is that documents may well contain Personally Identifiable Information (PII) such as names, addresses, contact details and bank details of individuals in which case they are subject to GDPR.

The challenge with managing paper and even digital documents is that they can be passed around the organisation, may be stored in a variety of locations long after they are needed for business purposes and may be even be copied multiple times. How then can all of these documents be managed in a compliant manner?

The solution is to introduce technology such as Kefron DM to automate your process. Documents received digitally or on paper are scanned, the key data extracted for onward processing. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.

SECURE CLOUD-BASED TECHNOLOGY

Kefron DM is a SaaS (Software as a Service) application developed and managed in-house by Kefron. Operating as a Cloud-based platform is beneficial to our customers because it ensures:



EASE OF DEPLOYMENT

Applications are easier to get up and running because there is no hardware to buy or infrastructure to set up and configure.



SCALABILITY

Applications can expand as the number of users grow, enabling you to start off small and enlarge as your business grows.



COST-EFFECTIVENESS

The service does not require upfront capital expenditure, so it is easier to accommodate existing budgets, or budget constraints.



ACCESSIBILITY

Kefron DM only requires a browser interface, which makes the technology available at multiple locations.



TECHNOLOGY OF THE FUTURE

According to a Gartner report, “organisations expect to maintain or increase their investments in SaaS over the coming years”.



PERSONALISATION

Kefron DM dashboard and branding can be designed to suit your company needs and preferences.

COST

Unlike other companies, we operate a ‘software as a service’ model. This enables our customers to pay a price per document processed on our cloud-based solution and hence avoid expensive upfront software purchasing costs. The rate per document is dependent on the expected volume of documents per year.

To see a live demonstration of our Kefron DM solution, book a demo with us by clicking the link below.

Enter your keyword:

By continuing to use the site, you agree to the use of cookies. Read More

The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below then you are consenting to this.

Close