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ON-SITE SOLUTIONS

Some customers prefer to store their information on-site at their premises. Kefron can provide your company with a bespoke on-site document management service that mirrors our off-site processes.

We will provide the staff and expertise on your premises, along with file racking, systems and processes to set up.

Customers can retain best practice for records management, implement access control and improve security at their premises if there is a requirement to keep information on-site.

Kefron will assess your specific requirements and can provide:

ON-SITE STAFF

The staff and system to fully manage and operate your on-site document management solution to fit seamlessly into your day-to-day operation.

PREMISES REVIEW

A review of your premises to advise on the best storage environment for your records.

REVIEW CURRENT PLAN

A review of your current operation and provide a best practice solution for an on-site archival system.

EXPERT ADVICE

Advice on the document management and retention policies suited for your records.

TRAINING

A clearly defined process and training for your own staff on the new records management procedures.

INCREASED VISIBILITY

A central database of all records with the ability of tracking the lifecycle of each record - from creation to destruction

TECHNOLOGY

A barcode technology records management system, providing your company with a complete audit trail of your records.

REPORTS

A clear reporting structure to control the archiving process.

ON-SITE SOLUTIONS AND GDPR

Our on-site records management solutions provide fully GDPR compliant records management services right on your premises.

This means records containing Personally Identifiable Information (PII) in your own records management system can be correctly catalogued, indexed and managed by our trained personnel.

Our records management staff can deploy our barcode technology to track those records, help control access and ensure full auditability. This means the rights of data subjects including the right to be forgotten, the right to access their data, and the right to data portability can be assured.

These benefits will also assist in compliance with the requirement for privacy by design as well as helping to ensure you protect the rights of the data subject.