Remove the burden of managing records on your premises.
Records containing Personally Identifiable Information (PII) must be stored correctly with an onus on businesses to implement organisational and technical measures to protect the rights of the data subject. As Ireland’s largest Irish-owned Document Storage Services and Records Management company, Kefron’s record centres are ideal for customers who want to remove the burden of managing records contain PII.
Ensure ‘Privacy by Design’ by backing-up with tape storage.
Under GDPR, organisations collecting and controlling PII are required to ensure ‘Privacy by Design’. Organisations do this by implementing appropriate technical and organisational measures to protect the rights of data subjects.
This effectively means that PII stored on the organisation’s systems need to be securely stored and backed-up. All backed-up PII data is subject to the same GDPR compliance requirements and regulations as that held on live systems.
Find and manage your records subject to GDPR.
Under GDPR, the rights of data subjects include the right to be forgotten, the right to access their data, and the right to data portability. But how can organisations collecting and controlling PII comply if they don’t know where the PII is stored, under what conditions and with what access?
Using our File Cataloguing Service we can catalogue and index those files containing PII and therefore remain compliant with GDPR.
Manage records subject to GDPR on your premises.
You may have PII contained in records that you want to remain on your premises. Our On-site Records Management Solution provides fully GDPR compliant records management services right where the records are held.
This means records containing PII in your own records management system can be correctly catalogued, indexed and managed by our trained personnel. Our records management staff can deploy barcode technology to track those records, help control access and ensure full auditability.
Capture PII for easy retrieval of GDPR sensitive documents.
Our Scan-to-Process Service enables you to easily find documents that contain PII such as names, addresses and telephone numbers.
Once found documents and data can be properly managed for GDPR compliance and the rights of the data subject such as the right to be forgotten, right to access and data portability can be readily complied with.
Control and manage documents more securely and efficiently for compliance audits.
Organisations will need to quickly and easily demonstrate the steps they have taken towards meeting GDPR requirements. They need to be able to provide this information and supporting documentation to auditors if required.
The M-Files Enterprise Content Management (ECM) solution simplifies GDPR compliance by helping organisations manage and control system and data processor information, policies and processes, and provides exceptional audit capabilities in the event of an audit or breach.
The challenge with invoice management and GDPR is that invoices may well contain PII such as names, addresses, contact details and bank details of individuals in which case they are subject to the GDPR.
The solution is to introduce technology such as Kefron AP to automate your Accounts Payable process. Invoices received digitally or on paper are scanned, the key data extracted and an automated workflow is available for coding and approval. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.