ACCOUNTS PAYABLE AUTOMATION SOLUTION

Kefron AP - Innovative Contractor Invoice and Timesheet Automation

Are you spending too much time manually inputting your invoice information? Are human errors causing unnecessary stress and nuisance to your Accounts departments? Are duplicate invoices disrupting your internal visibility? Do you want a quicker, cheaper and more accurate process?

Kefron is here to help!

Our simple scanning and software solution, Kefron AP, digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.

If you feel this is the ideal solution for you then contact us by filling out the form below with all your details and requirements.

By eliminating the manual processing of invoices, we can help your business save money by helping to repurpose your team to more valuable tasks, all whilst ensuring you remain GDPR compliant.

FEATURES



DATA CAPTURE & EXTRACTION

All invoices, both paper and electronic, can be uploaded and captured directly to the system, allowing you complete visibility of any invoice at any stage of the AP process. Once an invoice is in the system, it can be instantly accessed on demand.



DUPLICATE CHECKING

Kefron AP will alert you to any duplicate invoices that you may receive, ensuring your AP team wastes no time in processing the same invoice. The system automatically filters duplicates from your work queue so you don't have to.



GL CODING

After validation, the invoice can automatically move to ‘Coding’, if required. Automated coding can then be applied to your supplier invoices or if you prefer designated users can assign GL/Nominal code descriptions from your prepopulated supplied list.



SUPPLIER PORTAL

Kefron AP gives your suppliers visibility of their processed invoices, therefore reducing the number of supplier queries coming into your AP department.



AUTOMATED INVOICE APPROVALS

Invoices requiring approval are routed through our custom workflows. Approvers, notified by an automatic e-mail, can make approvals regardless of their location, ensuring a faster turnaround which can lead to early payment discounts.



3 WAY PO MATCHING

Kefron AP can automate the matching of GRN's & Purchase Orders to Supplier Invoices. A full 3 way match service allows faster more concise reconciliation of your AP records.



INTEGRATION

Kefron AP has the ability to sync with any accounting software by simply exchanging information directly with your system, eliminating the need to rekey information.



UNLIMITED USERS

Kefron AP allows an unlimited number of users to operate the system at no additional charge. So whether you have 1 user or 100, the cost is always the same.



REPORTING

Kefron AP generates real-time reports for each stage of the accounts payable process, giving users fast, clear and accurate information, allowing them to answer queries quickly and easily.

Contact us today for a free business process consultancy, where we will access your current AP situation and advise on solutions to improve it.

BOOK A DEMO

“This is to acknowledge the professional service provided by Kefron Ltd. to the Rotunda Hospital in delivery of the scanning contract. Since commencement of business with Kefron Ltd. in 2016, our experience has been excellent. The service level provided has at a minimum met the specification of work detailed in the original tender; however in general it has been exceeded. The promptness of file collection and delivery, quality of scanning and after sales service has made operation of the contract very efficient and effective.”

The Rotunda Hospital

“As part of our investment in Accounts IQ, a finance system that was at the cutting edge of technology, we were introduced to Kefron and their Kefron AP Automation technology to improve our Accounts Payable process. This has allowed our finance team to focus on more value add activities across the Group. The API connection has helped us streamline what was previously a very ‘key-stroke heavy’ process but has also allowed to retain and improve on the governance and control in the area. It has also provided management with additional real-time data analytics and insight into creditor days and payment terms at a click of a button. We would highly recommend Kefron as a Finance Automation Partner.”

The Irish Times

“We have had a batch of invoices, flow automatically through the process and arrive coded in “approval in progress”! Brilliant! We are now using “live data” in the maintenance system as I want to ensure continued service in the event of enforced home working during the coronavirus outbreak. This is where the Kefron system really comes into its own as this is not something we could have done with a paper based invoicing system. So whilst we would not wish to be in the situation we are in it does highlight how fantastically flexible Kefron AP is in regards to off site working and will prove an essential tool for our business.”

Wales & West Housing

“For us in Rayal Energy, an SME, it can be tough to get time to be able to do everything. The AP process always took the longest, going through invoice by invoice and ensuring the billing was correct. Kefron AP has changed that for us, it has freed up our most important resource: our time. From the first meeting, there was great engagement with Kefron. The team have supported us through the implementation process and are always there for support, which makes us think that they are part of our team.”

Rayal Energy

LEARN MORE ABOUT KEFRON AP

Read our case studies and discover the real benefits Kefron AP customers have enjoyed since automating their accounts payable process.
Come join us at our next event. Our team of experts will be on hand to highlight key issues facing industries today and offering solutions to overcome them.
Learn about the companies that help Kefron deliver quality products and services to our customers, including our partnership with the AP Association.

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