ACCOUNTS PAYABLE AUTOMATION SOLUTION

Kefron AP - Innovative Contractor Invoice and Timesheet Automation

Are you spending too much time manually inputting your invoice information? Are human errors causing unnecessary stress and nuisance to your Accounts departments? Are duplicate invoices disrupting your internal visibility? Do you want a quicker, cheaper and more accurate process?

Kefron is here to help!

Our simple scanning and software solution, Kefron AP, digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.

If you feel this is the ideal solution for you then contact us by filling out the form below with all your details and requirements.

By eliminating the manual processing of invoices, we can help your business save money by helping to repurpose your team to more valuable tasks, all whilst ensuring you remain GDPR compliant.

FEATURES



DATA CAPTURE & EXTRACTION

All invoices, both paper and electronic, can be uploaded and captured directly to the system, allowing you complete visibility of any invoice at any stage of the AP process. Once an invoice is in the system, it can be instantly accessed on demand.



DUPLICATE CHECKING

Kefron AP will alert you to any duplicate invoices that you may receive, ensuring your AP team wastes no time in processing the same invoice. The system automatically filters duplicates from your work queue so you don't have to.



GL CODING

After validation, the invoice can automatically move to ‘Coding’, if required. Automated coding can then be applied to your supplier invoices or if you prefer designated users can assign GL/Nominal code descriptions from your prepopulated supplied list.



SUPPLIER PORTAL

Kefron AP gives your suppliers visibility of their processed invoices, therefore reducing the number of supplier queries coming into your AP department.



AUTOMATED INVOICE APPROVALS

Invoices requiring approval are routed through our custom workflows. Approvers, notified by an automatic e-mail, can make approvals regardless of their location, ensuring a faster turnaround which can lead to early payment discounts.



3 WAY PO MATCHING

Kefron AP can automate the matching of GRN's & Purchase Orders to Supplier Invoices. A full 3 way match service allows faster more concise reconciliation of your AP records.



INTEGRATION

Kefron AP has the ability to sync with any accounting software by simply exchanging information directly with your system, eliminating the need to rekey information.



UNLIMITED USERS

Kefron AP allows an unlimited number of users to operate the system at no additional charge. So whether you have 1 user or 100, the cost is always the same.



REPORTING

Kefron AP generates real-time reports for each stage of the accounts payable process, giving users fast, clear and accurate information, allowing them to answer queries quickly and easily.

Contact us today for a free business process consultancy, where we will access your current AP situation and advise on solutions to improve it.

BOOK A DEMO

“At the start of the Covid-19 pandemic, the Medical Council had to move quickly to maintain general operations and to register doctors returning to practise medicine on the front line. We contacted Kefron in March to discuss options and they moved quickly to define and deliver a mail handling solution that would support our business needs. Through the establishment of a PO Box and the sorting, scanning and electronic dissemination of our post to end-users, we have been able to implement an effective remote working solution during Covid-19. We have been impressed with Kefron’s flexibility of service, having gone out of their way to support our needs.”

Medical Council

“When our business reached out to Kefron to assist with our document management needs, we only had an outline concept of what we needed. From our initial engagement Kefron guided and advised us through the scoping and implementation stages to refine and deliver that concept. The final solution provided by Kefron was a unified service involving classification of deeds, digitisation, physical deed storage and a secure hosted portal for access by both internal users and external customers. In the course of a recent document heavy transaction process the Kefron DM platform proved its worth. We have been extremely impressed with Kefron’s ongoing customer support. While they are always on hand to respond to queries, they have gone further to actively seek out and deliver enhancements to their platform and service.”

New Beginning

“Brent Council chose to work with Kefron as the blueprint of their Kefron AP scanning solution was a logical step towards automating our P2P process. The OCR scanning solution surpassed our expectations, and streamlined the work for our Accounts Payable department. Kefron is very flexible in their design, and this helped Brent to design an automated communication system between our Suppliers and internal procurement staff.”

Brent Council

“Kefron AP provides connectivity with Netsuite, our accounting platform, facilitates significant automation, along with a robust OCR process and simple to use/configure UI. Processing AP was a highly manual task that took up a significant amount of time and resulted in a large number of manual input errors. Kefron has automated all that, freeing up substantial resource to focus on more valuable work, as well as reducing errors.”

Freetrade

LEARN MORE ABOUT KEFRON AP

Read our case studies and discover the real benefits Kefron AP customers have enjoyed since automating their accounts payable process.
Come join us at our next event. Our team of experts will be on hand to highlight key issues facing industries today and offering solutions to overcome them.
Learn about the companies that help Kefron deliver quality products and services to our customers, including our partnership with the AP Association.

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