ACCOUNTS PAYABLE AUTOMATION SOLUTION

Kefron AP - Innovative Contractor Invoice and Timesheet Automation

Are you spending too much time manually inputting your invoice information? Are human errors causing unnecessary stress and nuisance to your Accounts departments? Are duplicate invoices disrupting your internal visibility? Do you want a quicker, cheaper and more accurate process?

Kefron is here to help!

Our simple scanning and software solution, Kefron AP, digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.

If you feel this is the ideal solution for you then contact us by filling out the form below with all your details and requirements.

By eliminating the manual processing of invoices, we can help your business save money by helping to repurpose your team to more valuable tasks, all whilst ensuring you remain GDPR compliant.

FEATURES



DATA CAPTURE & EXTRACTION

All invoices, both paper and electronic, can be uploaded and captured directly to the system, allowing you complete visibility of any invoice at any stage of the AP process. Once an invoice is in the system, it can be instantly accessed on demand.



DUPLICATE CHECKING

Kefron AP will alert you to any duplicate invoices that you may receive, ensuring your AP team wastes no time in processing the same invoice. The system automatically filters duplicates from your work queue so you don't have to.



GL CODING

After validation, the invoice can automatically move to ‘Coding’, if required. Automated coding can then be applied to your supplier invoices or if you prefer designated users can assign GL/Nominal code descriptions from your prepopulated supplied list.



SUPPLIER PORTAL

Kefron AP gives your suppliers visibility of their processed invoices, therefore reducing the number of supplier queries coming into your AP department.



AUTOMATED INVOICE APPROVALS

Invoices requiring approval are routed through our custom workflows. Approvers, notified by an automatic e-mail, can make approvals regardless of their location, ensuring a faster turnaround which can lead to early payment discounts.



3 WAY PO MATCHING

Kefron AP can automate the matching of GRN's & Purchase Orders to Supplier Invoices. A full 3 way match service allows faster more concise reconciliation of your AP records.



INTEGRATION

Kefron AP has the ability to sync with any accounting software by simply exchanging information directly with your system, eliminating the need to rekey information.



UNLIMITED USERS

Kefron AP allows an unlimited number of users to operate the system at no additional charge. So whether you have 1 user or 100, the cost is always the same.



REPORTING

Kefron AP generates real-time reports for each stage of the accounts payable process, giving users fast, clear and accurate information, allowing them to answer queries quickly and easily.

Contact us today for a free business process consultancy, where we will access your current AP situation and advise on solutions to improve it.

BOOK A DEMO

“In my 30 years working within the AP function, Applegreen’s AP process was certainly one of the more complex that I had come across. It was a massive challenge to undertake and I have been incredibly impressed with how Kefron handled it. The teamwork was exceptional and there was always a determination from them to deliver. I loved their constant work and support and desire to move forward, despite any setbacks.”

Applegreen

“While there were a number of systems available, we appointed Kefron for its expertise and experience in this field. Our partnership with Kefron has provided a new way of working that has already yielded cost-savings as well as helping to free up time for the accounts team. We have also eradicated the need to store the invoices, which has saved space. We are confident that the Kefron AP solution will continue to enhance our service.”

Essex County Fire and Rescue Service

“During the consultation process, Kefron was able to adapt the Kefron AP system to our specific sites, e.g. identifying the PO number to identify what site it came from. I was very impressed with their desire to deliver a perfect solution for us. Now for our annual audits, the copies of our invoices are just at the touch of a button which is extremely convenient. We no longer have to spend hours searching for old documents. ”

M50 Truck & Van Centre

“When we started with Kefron the quality of service was excellent, the service saved us a huge amount of time and the accuracy of invoices coming into the system was very, very good. Kefron are very easy to deal with, very professional right from the word go and are very flexible to the client’s needs. They have a can-do attitude. They work very close with the team, in fact they’re an extension of the Mick’s Garage team. If someone asked me should they go with Kefron, I would say go for it!”

Mick’s Garage

LEARN MORE ABOUT KEFRON AP

Read our case studies and discover the real benefits Kefron AP customers have enjoyed since automating their accounts payable process.
Come join us at our next event. Our team of experts will be on hand to highlight key issues facing industries today and offering solutions to overcome them.
Learn about the companies that help Kefron deliver quality products and services to our customers, including our partnership with the AP Association.

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