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ELECTRONIC CONTENT MANAGEMENT SYSTEMS

 Simple and scalable ECM Systems

 

Find, share and secure documents and information. Even in highly regulated industries.

Our Electronic Content Management (ECM) Solution helps our customers to improve how they find, share and manage documents and other data.

We can simplify your document management, enabling higher productivity and helping you to maintain a firm control over your compliance requirements.

HOW IT WORKS

Our M-Files solution eliminates the chaos of traditional folders with a unique and intuitive approach for managing information based on “what” it is instead of “where” it’s stored.

Your team don’t need any previous experience with document management to improve the way information is managed and shared in your business. Capturing, storing, retrieving and processing information is completely intuitive because it is integrated with Windows File Explorer users can quickly get to grips with a far more effective way of working. An ideal choice for small and medium size businesses.

Find out how M-Files improved the way the Kefron HR Department managed its information.

WHY WORK WITH US?

We are proud to be a M-Files Gold Partner. Combined with our team of in-house software developers, we offer tailored digital document management solutions to help you meet your business objectives. M-Files Corporation has been named as the only Visionary in Gartner's 2016 Magic Quadrant for Enterprise Content Management. Click here to see the full report. We believe that the inclusion in this report further illustrates that M-Files is great partner for your ECM needs. Our reputation is built on our commitment to our customers. We are a people business, we take pride in making sure that we get things right and providing a very high level of customer service.

AUTOMATION OF BUSINESS PROCESSES

Accounts Payable

Manage and process invoices, receipts, purchase orders, financial statements and tax documents to increase operational efficiencies and minimise risk.

Contract Lifecycle Management

Securely keep contracts organised and make sure the right people have fast access to the right version of any contract from any place or from any device.

Document Management

Permission controlled, enable users to instantly access files from any device, while ensuring version control and avoiding duplication of content.

Human Resources

Manage and track recruitment, training, performance appraisals, payroll and benefits to maximise operational efficiencies and knowledge; protect sensitive information.

Invoice Processing

Automate and track the review and approval of invoices as well as other financial business processes to ensure invoices are paid on time.

Quality & Compliance

For companies in highly regulated industries, manage audit process, standard operating procedures (SOPs), non-conformance reports, corrective and preventative actions (CAPAs).

Project Management 

Define simple rules for content visibility, task deadlines and ownership to streamline the entire project management process.

Records Management 

Manage records from the point at which they are conceived to their eventual archival and disposal.

WHAT VS WHERE

Find and access content based on what it is, not where it’s saved. Sometimes finding the right document seems impossible. Where was that file saved? Who edited it last? What if it didn’t matter? We offer solutions that organise everything based on what it is, so you never have to remember where it’s saved or which version is the right one. This innovative approach offers simplicity, time savings and gains in productivity. All the powerful features businesses' need without a highly complex deployment phase.

Watch how Simple and Intuitive M-Files ECM can work for you.

KEY FEATURES

Easy-to-use, simple to deploy… and affordable

Eliminate information silos and provide immediate access to the right content from any core business system and device, all at an affordable price.

Easily adapts to evolving business requirements

Whether it’s security & compliance, mobility, disaster recovery or workflow management, we can deliver the functionality and flexible licensing structure to support those requirements.

Get up and running in weeks, not months

M-Files comes with all the powerful features businesses need, without a highly complex deployment phase. And since the system integrates directly with Windows, users are instantly familiar with the interface, minimising the upfront learning curve.

Find Information Fast

The technology uniquely uses metadata, not folders. Metadata organises a document by ‘what it is’, not ‘where it is,’ like in a traditional folder system. This eliminates the duplication of content and makes it intuitive for users to find exactly what they’re looking for.

Solutions for any business, in any market

Automate and track the review and approval of invoices as well as other financial business processes to ensure invoices are paid on time.

SIMPLIFY COLLABORATION

Collaboration and document sharing in M-Files is as simple as a right click! Learn how to keep everything organised and simple. Work on a single document and ease your revisions even via email. Keep everything streamlined whether you need to send someone a document or collaborate with colleagues.

COMPLIANT BUSINESS PROCESSES

What if staying compliant was easy? Using built in content and process management capabilities our solutions ensure that the right people get the right information supporting your regulatory needs without making things complex. Streamline common business processes (like contract approvals, controlled content, invoicing etc.), automatically monitor each step of the process and send notifications when something needs to be actioned. Our solutions integrate with numerous business applications (like CRM & ERP) to deliver the functionality and flexibility you need now and in the future. Organise, manage and track every quality document, process and task without any inconvenience.

Have a look at an M-Files workflows in action.

MOBILITY VAULT

Business is no longer confined to the office, so why should your data be? Using the M-Files Mobile Vault share information (including documents and workflows) with anyone securely while making the most of your current infrastructure. Scalable solutions that are right for your business, choose between on-premises, cloud or hybrid options. M-Files Mobile apps are available for download from the iTunes App Store (IOS) and Google Play Store (Android) and the Windows Phone Store.

FLEXIBLE DEPLOYMENT

 
LOCAL NETWORK
 
CLOUD
 
HYBRID
 

INTEGRATIONS

Adaptable to your growing business needs, our solution integrates with numerous business applications (like CRM & ERP) to deliver the functionality and flexibility you need now and in the future.

Integration to the packages below is already available. Strong connectivity tools allow easy integration to other solutions.
  • Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Microsoft SharePoint
  • Microsoft Dynamics CRM
  • Salesforce CRM
  • AutoCAD, AutoCAD LT and Autodesk
  • SAP

SECURE DATA

  • Our systems and processes comply with ISO 27001 for information security management. This accreditation demonstrates our compliance with industry regulations including data protection, privacy and IT governance
  • All of our people sign confidentiality agreements
  • Our policies and procedures are available to audit by customers
  • We continuously assess the information security risks of the business and provide controls to remove the risk to confidentiality, integrity and availability

COST

  • Licences can be purchased for on-premise solutions
  • Subscription based pricing for Cloud solution
  • Cost effective and quick implementation
  • Low integration costs with standard connectors
  • Low cost of change if the organisation grows, due to high configurability
  • Rapid ROI

READY TO GET STARTED?

Schedule a demo or discovery meeting
We're here to help. If you have any questions about ECM solutions or just need more information, just let us know.

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