CATALOGUING

Kefron file cataloguing and indexing is critical to the provision of a full audit trail for your records. It allows for files to be recalled individually, instead of the need to recall the whole box.

If a file needs to be recalled from secure storage, your office simply cites the reference field of the file. Our customer service representative will enter this reference into our database, which will identify the exact location of the file within our Records Centre. With File Cataloguing and Indexing customers benefit from:

  • A full audit trail of file movement
  • 100% file find assurance
  • Dramatic reduction of time wasted searching for individual files
  • Full inventory listing of files in storage
  • Ability to recall from storage the individual file
  • Record of due destruction date for individual files
  • If you simply want a file audit and cataloguing project completed on-site at your premises, we can deploy our team to audit and catalogue your files. At the end of the process you will have a complete inventory of your records.

CATALOGUING AND GDPR

Under GDPR, the rights of data subjects include:

  • the right to be forgotten
  • the right to access their data
  • the right to data portability.

But how can organisations collecting and controlling Personally Identifiable Information (PII) comply if they don’t know where the PII is stored, under what conditions and with what access?

Using our file cataloguing service we can catalogue and index those files containing PII and therefore remain compliant with GDPR.

Those files can be supported with a full audit trail of their movement, can easily be located and retrieved on demand or destroyed to an approved retention schedule.

These compliance benefits can be delivered through off-site or on-site cataloguing services delivered on your premises.

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