Home/ Kefron Banking Services

 KEFRON BANKING SERVICES

Outsourced Business Processes

Kefron has over 30 years’ experience managing valuable documents such as property title deeds and deedpacks for a range of financial institution clients.

As our clients needs have developed, we have leveraged this expertise to provide outsourced business process services. These services are expertly managed and combined with our Document Management technology to provide best-practice process design and implementation.

Contact us today for a free business process consultancy, where we will assess your current document management situation and advise on solutions to improve it.

ACCOUNTABLE TRUST RECEIPT (ATR) SERVICE

Kefron processes ATR instructions from Financial Institutions within 10 Days and pursue return of title deeds if applicable.

The key process workflows include:

  • Issuing ATR to Solicitor via our delivery system / registered post
  • Issuing Title Documents to Solicitor
  • Solicitor follow-up if applicable
  • Discharge of Solicitor's undertaking in respect of their ATR

FINAL TRUST RECEIPT (FTR) SERVICE

Kefron processes FTR instructions from Financial Institutions within 10 Days of receipt.

The key process workflows include:

  • Issuing FTR to Solicitor via our delivery system / registered post
  • Issuing Title Documents to Solicitor
  • Discharge of Solicitor's undertaking in respect of their FTR

DISCHARGE REQUEST PROCESSING

Kefron processes instructions from Financial Institutions to discharge their Mortgage on a full Discharge.

The key process workflows include:

  • Paper Discharge – copy folio and draft discharge are checked and seal affixed and sent to solicitor
  • E-discharge – applying to Land Registry and confirming acknowledgement to solicitor
  • Partial Discharge – copy folio and draft discharge are checked against property details and map drawing, seal affixed and sent to solicitor

DEEDS VALIDATION SERVICE

Deed-pack auditing & contents validation and digitisation can be carried out by Kefron if required.

The key process workflows include:

  • Receiving electronic catalogue of files/packs in scope
  • Validating physical files against catalogue
  • Scanning documents and applying optical character recognition to make text searchable
  • Auditing packs for required documents and report (clause auditing also possible)

ANTI-MONEY LAUNDERING (AML) COMPLIANCE

Kefron can assess digital deed-packs for AML compliance and also re-classify / re-structure if required

The key process workflows include:

  • The secure receipt of digital deed-pack PDF and splitting into constituent documents
  • Inspection of deeds for presence of proof of ID / Proof of Acceptance records and associated data
  • Indexing of documents using Financial Institution’s file naming convention
  • Processing audit trail and reporting on compliance levels within portfolio

BENEFITS

IMPROVED VISIBILITY

Complete control and visibility of the end-to-end process is gained

TIME SAVINGS  

Automated workflows will reduce process delays caused by solicitors

NO MORE MISSING FILES

Avoid document loss by tracking your documents through the Case Management System

REAL TIME REPORTS 

Real-time report dashboards provide up-to-date data on case and process status

MARKETABILITY

Improved marketability of portfolio due to validation and AML compliance check

ACCESSIBILITY

Improved document accessibility through on-line hosting and on-document re-classification

SEARCHABILITY

Improved searchability of documents enabled by Optimal Character Recognition

COMPLIANCE

Verification can also include compliance check with business rules.

DEEDS MANAGEMENT SPECIALISTS

Kefron manages over 700,000 deeds for the top financial and legal institutions in the country. Our 13 state-of-the-art vaults provide the highest layer of security and sophisticated environmental conditions to ensure the longevity of deeds.

Dell Financial Services (DFS) - Case Study

Dell Financial Services (DFS) provides €5bn of direct financing to business customers across Europe from its HQ in Dublin.

Kefron provided project management to successfully transition a large portfolio handover from a previous vendor to Dell which involved receiving packs from different storage vendors across Europe to Kefron in Dublin. These were catalogued and added to our RSSQL operational database, providing a full track and trace system for DFS. In addition, we audited 62,297 customer loan agreement packs from their out-going provider in Dublin.

Irish Pillar Bank 1 - Case Study

An Irish pillar bank that have been providing banking services in Ireland for 40 years. With a branch network across Ireland and over 1000 employees, they are one of Europe’s most recognisable financial institutions.

Kefron manages in excess of 35,000 boxes and 650,000 files and providing daily delivery and collection services to locations in Dublin city centre. In addition, Kefron onsite coordinators are responsible for receiving documents from the various departments to be barcoded and sent for archive storage.

Irish Pillar Bank 2 - Case Study

An Irish pillar bank worked with Kefron as part of its disposal of various loan books. Kefron were engaged to collate the relevant/related client files – this required an in depth knowledge of various banking systems, including legacy systems, within the bank and how the processes had changed over the years.

The team of up to 25 staff audited deed packs to schedules (where present) to present an overview to the bank of securitisation in place. We also identified missing documents and classified these as per the institution’s requirements.

LEARN MORE ABOUT KEFRON SOLUTIONS

Our Digital Solutions make your life easier and your business more cost efficient, enabling you to focus on what you do best. We go further to create efficiencies.
Our state-of-the-art record centres are ideal for customers who want a fully managed off-site physical document storage and archiving solution.
If you have any questions about our solutions and services or need more information, please let us know. Our team of experts are here to help.

Enter your keyword: