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ACCOUNTS PAYABLE AUTOMATION & SOLUTIONS

Innovative Invoice Processing Technology

Processing both paper and electronic forms invoices typically requires manual effort that can be costly and error-prone.

However, by automating your Accounts Payable Department you can streamline the invoicing process, eliminate potential human errors and lower the cost per invoice processed, all whilst ensuring you remain GDPR compliant.

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HOW WE DO IT

Our cloud-based technology will capture and verify key information from paper or digital invoices. This is then either posted directly into your company accountancy software, or alternatively a CSV file is created for easy upload.

Furthermore, we are able to implement workflows and approval processes in order to suit your current procedures.

To see a free live demonstration of our Accounts Payable Automation solution, Book a Demonstration. We will listen and understand your current practices and use this information gathered to suggest the best solution for you.

Accounts Payable Automation Made Easy - Talk to Kefron

Accounts Payable Automation Process From Kefron

KEFRON AP AUTOMATION PROCESS

Our simple scanning and software solution digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.

To discuss your Accounts Payable outsourcing needs, get in touch with our team today. We will help you find the right solution for your business.

BENEFITS

ELIMINATES MANUAL INPUT

The automatic upload of invoice information will free up your accounts team’s time and allow them to focus on other challenges.

TIME AND COST SAVINGS

The impact of data capture and workflow brought about through our solution can improve processing times as much as 80% and decrease costs by 67%.

INCREASED ACCURACY

Data capture automation eliminates manual keying of information from the process and in doing so significantly decreases errors associated with human touch points.

IMPROVED VISIBILITY AND CONTROL

The application provides complete and instant visibility to anyone authorised to view it. This increased visibility drives accountability and provides greater control on the AP process.

NO MORE MISSING FILES

Businesses that have adopted accounts payable automation technology reported 38% fewer duplicate invoices and 58% fewer lost or misfiled.

CAN BE USED ANYWHERE

Functionality across a range of devices such as smartphones, laptops or tablets, means you can process and approve your invoices wherever you are.

SECURE CLOUD-BASED TECHNOLOGY

Kefron’s Automated Accounts Payable service is available as a cloud-based platform for the management of data and document processing, automated workflow and throughout to your company accounting software. With ISO 27001 Information Security accreditation, Kefron’s cloud platform offers secure 24/7 processing and complete scalability.

SaaS (Software as a Service) applications have gained particular ground due to the inherent qualities of software that is owned, delivered and managed remotely by one provider. This is beneficial to our customers because it ensures:

EASE OF DEPLOYMENT

Applications are easier to get up and running because there is no hardware to buy or infrastructure to set up and configure.

SCALABILITY

Applications can expand as the number of users grow, enabling the organisation to start off small and enlarge as its business grows

COST-EFFECTIVENESS

The service does not require upfront capital expenditure, so it is easier to accommodate existing budgets, or budget constraints

ACCESSIBILITY

The SaaS based applications require a browser interface, which makes the technology available at multiple locations

TECHNOLOGY OF THE FUTURE

According to a Gartner report, “95% of organisations expect to maintain or increase their investments in SaaS throughout 2015”

KEFRON AP AND GDPR

The challenge with invoice management and GDPR is that invoices may well contain Personally Identifiable Information (PII) such as names, addresses, contact details and bank details of individuals in which case they are subject to GDPR.

The challenge with managing paper and even digital invoices is that they can be passed around the organisation for verification and approval, may be stored in a variety of locations long after they are needed for business purposes and may be even be copied multiple times. How then can all of these invoices be managed in a compliant manner?

The solution is to introduce technology such as Kefron AP to automate your Accounts Payable process. Invoices received digitally or on paper are scanned, the key data extracted and an automated workflow is available for coding and approval. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.

COST

Unlike other companies, we operate a ‘software as a service’ model. This enables our customers to pay a price per invoice processed on our cloud-based solution and hence avoid expensive upfront software purchasing costs.

The rate per invoice is dependent on the expected volume of invoices per year as well as how much information a customer wishes to extract from invoices, aka invoice header and footer alone or invoice line item in addition.

To see a live demonstration of our Accounts Payable Automation solution, Book a demo here.