Processing both paper and electronic invoices typically requires manual effort that can be costly and error-prone.
However, by automating your Accounts Payable Department you can streamline the invoicing process, eliminate potential human errors and lower the cost per invoice processed.
Kefron AP is an Accounts Payable Automation solution which digitises invoices for ease of processing, approval and record keeping. By eliminating the manual processing of invoices, we can help your business save money by helping to repurpose your team to more valuable tasks, all whilst ensuring you remain GDPR compliant.
Contact us today for a free business process consultancy, where we will access your current AP situation and advise on solutions to improve it.
Our simple Accounts Payable Automation solution digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.
Furthermore, we are able to implement workflows and approval processes in order to suit your current procedures.
To get a free, no obligations, consultancy session with one of our experts, get in touch with us today. We will listen to your requirements and review your current practices and use this information gathered to suggest the best solution for you. You will also receive a free demonstration of Kefron AP so you can see for yourself the benefits of automating your accounts payable process.
Kefron AP is available as a cloud-based platform for the management of data and document processing and can be easily integrated with any accounting software.
With its clear, intuitive and easy-to-use interface, users require very little training meaning the transition from your old process to new is quick and seamless.
With ISO 27001 Information Security accreditation, Kefron AP offers secure 24/7 processing and complete scalability.
Click below to learn more about Kefron's ISO accreditations.
“In my 30 years working within the AP function, Applegreen’s AP process was certainly one of the more complex that I had come across. It was a massive challenge to undertake and I have been incredibly impressed with how Kefron handled it. The teamwork was exceptional and there was always a determination from them to deliver. I loved their constant work and support and desire to move forward, despite any setbacks.”
“While there were a number of systems available, we appointed Kefron for its expertise and experience in this field. Our partnership with Kefron has provided a new way of working that has already yielded cost-savings as well as helping to free up time for the accounts team. We have also eradicated the need to store the invoices, which has saved space. We are confident that the Kefron AP solution will continue to enhance our service.”
“During the consultation process, Kefron was able to adapt the Kefron AP system to our specific sites, e.g. identifying the PO number to identify what site it came from. I was very impressed with their desire to deliver a perfect solution for us. Now for our annual audits, the copies of our invoices are just at the touch of a button which is extremely convenient. We no longer have to spend hours searching for old documents. ”
“When we started with Kefron the quality of service was excellent, the service saved us a huge amount of time and the accuracy of invoices coming into the system was very, very good. Kefron are very easy to deal with, very professional right from the word go and are very flexible to the client’s needs. They have a can-do attitude. They work very close with the team, in fact they’re an extension of the Mick’s Garage team. If someone asked me should they go with Kefron, I would say go for it!”
The challenge with invoice management and GDPR is that invoices may well contain Personally Identifiable Information (PII) such as names, addresses, contact details and bank details of individuals in which case they are subject to GDPR.
The challenge with managing paper and even digital invoices is that they can be passed around the organisation for verification and approval, may be stored in a variety of locations long after they are needed for business purposes and may be even be copied multiple times. How then can all of these invoices be managed in a compliant manner?
The solution is to introduce technology such as Kefron AP to automate your Accounts Payable process. Invoices received digitally or on paper are scanned, the key data extracted and an automated workflow is available for coding and approval. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.
Kefron AP is a SaaS (Software as a Service) application developed and managed in-house by Kefron. Operating as a Cloud-based platform is beneficial to our customers because it ensures:
Unlike other companies, we operate a ‘software as a service’ model. This enables our customers to pay a price per invoice processed on our cloud-based solution and hence avoid expensive upfront software purchasing costs.
The rate per invoice is dependent on the expected volume of invoices per year as well as how much information a customer wishes to extract from invoices, aka invoice header and footer alone or invoice line item in addition.
To see a live demonstration of our Accounts Payable Automation solution, book a demo with us by clicking the link below.